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Printing Your Laser and Self Mailer Slips

This is last year's information, but your 2021 tax slips will follow a similar process. Check back in January for more info!

This article will guide you through printing your employees' tax slips if you've ordered preprinted laser forms or self-mailer slips from the CRA and MRQ. From here, you can print each box value, but not the boxes, labels, etc.

Looking for the preprinted forms? The CRA and MRQ will provide up to 50 forms for each organization. If you need more, you can order from a third party supplier.

Do you want to print your tax slips on a blank sheet of paper? For more information, go to Printing Your Tax Slips.

How To Check Alignment

To center your employee’s information on the tax slip boxes, you’ll need to adjust the alignment before printing all of your tax slips. By printing a sample tax slip, you can avoid wasting your preprinted forms.

Important Information 
Since each printer and each form is slightly different, you must do this for each type of tax slip you print on each printer. For example, if you are printing T4 and RL-1 laser slips on the same printer or T4s on two different printers, you should check alignment for both forms or both printers. 

Step 1: In your Avanti Desktop Application, open the program to print the tax slip image.

  • Print T4 Laser Slips

  • Print T4 Self Mailer

  • Print RL-1 Laser Slips

  • Print RL-1 Self Mailer

  • Print T4/RL Self Mailer

  • Print NR4 Laser Slips

  • Print T4A Laser Slips

  • Print T4A Self Mailer

  • Print T4A/RCA Laser Slips

  • Print RL-2 Laser Slips

  • Print RL-2 Self Mailer

By default, these can be found in Canadian Payroll >> Tax Slip Processing >> Print T4/RL-1 Forms or Print T4A/RL-2 Forms.

Step 2: Select the correct Tax Year if not selected.

Step 3: Select the correct Printer if not selected.

Step 4: Use the Top Form Offset to align the form vertically.

  • To move the text up, make the number lower. This can be a negative number.

  • To move the text down, make the number higher.

Additional Information 
If you find that the form printing is way off, be aggressive when adjusting your offset. Entering 120 will print each value a line down. 
If you’ve checked alignment for a different tax slip type, we recommend entering that offset as a starting point. 

Step 5: Use the Left Form Offset to align the form horizontally.

  • To move the text left, make the number lower. This can be a negative number.

  • To move the text right, make the number higher.

Additional Information 
Entering 72 will move the text one character to the right. If you’ve checked alignment for a different tax slip type, we recommend entering that offset as a starting point. 

Step 6: Ensure Paper Source is correct.

Additional Information
This is the printer tray where you’ll load your preprinted forms.

Step 7: Select Print Alignment. 

Step 8: Load the printer with one of your preprinted forms.

Step 9: Select OK to start the print.

Step 10: Confirm whether the alignment is correct:

  • If boxes are correctly aligned, go to the How to Make Your Print Selections section below.

  • If the alignment is off, go to Step 4 and make the necessary adjustments.

How to Make Your Print Selections

Step 1: In the Avanti Desktop Application, open the program for the tax slip images you are printing, if not already open.

  • Print T4 Laser Slips

  • Print T4 Self Mailer

  • Print RL-1 Laser Slips

  • Print RL-1 Self Mailer

  • Print T4/RL Self Mailer

  • Print NR4 Laser Slips

  • Print T4A Laser Slips

  • Print T4A Self Mailer

  • Print T4A/RCA Laser Slips

  • Print RL-2 Laser Slips

  • Print RL-2 Self Mailer

By default, these can be found in Canadian Payroll >> Tax Slip Processing >> Print T4/RL-1 Forms or Print T4A/RL-2 Forms.

Step 2: Select the correct Tax Year if it’s not selected.

Step 3: Select the correct Data Type:

  • Original: Select to create your employee's first tax slip of the year.

  • Amended: Select to create a file for amended slips if you’ve already created a tax slip, and need to replace it.

  • Cancelled: Select to cancel your previously created tax slips.

Additional Information
If you’re creating amended or cancelled tax slips go to Amended Tax Slips, Cancelled T4/T4A, or Cancelled RL1/RL2 for more information.

Step 4: Select which Tax Slips Groups will have tax slips printed.

Step 5: Determine which employees will have a tax slip printed:

  • All: Select to print the tax slip for all employees.

  • Range: Select, then choose the employee whose tax slip you’d like to print.

Step 6: Determine which employees will have a tax slip printed:

  • Select Active to include all active employees

  • Select Inactive to include all inactive employees.

Step 7: Select Exclude employees with electronic tax slips to prevent employees with Electronic Tax Slips selected on their Employee Profile from printing.

Additional Information
To enable or disable Electronic Tax Slips, head to the Personal tab of the Employee Profile. You can also set Electronic Tax Slips for multiple employees using Default Groups. For more information on updating multiple employees, go to Update Employee Information for All Employees

Step 8: In Sort Employees by, select the order the tax slips will print in:

  • Number: Select to print in order by employee number order.

  • Name: Select to print in order by employee last name.

Additional Information
The Sort Employees By and the Group By selections determine the order that the tax slips print. 

Step 9: In Group by, select the order the tax slips will print in.

  • Employee: Tax slips will print in employee order.

  • Location: All the tax slips will print for one location, then the next, etc.

  • Pay Group: All the tax slips will print for one pay group, then the next, etc.

  • Delivery Code: All the tax slips will print for one delivery code, then the next, etc.

Additional Information
While making this selection, consider how you’ll be distributing the tax slips. If you are printing for a large number of people, this can make distribution easier. 

Suppose you selected Location for Group and Number for Sort Employees By. In this case, all your employees for the first location will print from smallest to largest employee number, then all the employees in the second location, etc. 

Step 10: Determine if you’d like to include any additional information in the Employee’s name and address section of the tax slips:

  • Select Print Emp No to include the employee’s number.

  • Select Print Location to include the description of the employee’s location from the Employment Data tab of the Employee Profile.

  • Select Print Delivery Code to include the ID of the employee’s delivery code from the Payment Method tab of the Employee Profile.

Step 11: Confirm whether the correct employees will have tax slips created:

  • If you need to restrict further, skip to the How To Restrict the Tax Slips From Being Printed section below.

  • If the correct employees are selected, skip to the How to Print Your Tax Slips section below.

How to Restrict the Tax Slips From Being Printed

If you want to prevent tax slips from being printed for select employees, you can create data filters. Only employees that meet the filter criteria will have their tax slip printed.

An employee’s tax slip will print if:

  • They're in one of the selected tax slip groups

  • They're included in the Employee Selection.

  • They meet the filter criteria.

If you don’t want to restrict employee tax slips from being printed, skip to the How to Print Your Tax Slips section below.

Step 1: Select Filter.

Step 2: Select the correct tab, if incorrect.

  • Employee Tax Slip Data: Filter on the tax slip information from Modify Employee Tax Slip Data.

  • Employee Profile: Filters on the information from the Employee Profile.

Step 3: Select Insert.

Step 4: Select the field that determines which employee’s tax slips will print.

Step 5: Select the limiting circumstance of the filter for the condition from the following options:

<                    Less than
>                    Greater than
=                    Equal or exactly as
<=                  Less than or equal to
>= Greater than or equal to
<>                  Not equal to
Like               Includes employees that match the value, when the value has wildcards (*)
Not Like        Excludes employees that match the value, when the value has wildcards (*)
In                    Includes any employees matching one of the values in the list
Not In            Excludes any employees matching one of the values in the list

Step 6: Select the value from the list of available options. The employee must match the value based on the conditions to have the new value applied.

Additional Information
If the condition is ‘Like’ or ‘Not Like’, characters in the value can be replaced with wild cards (*). The condition will be met if all the characters, except wild cards, match the value.

Step 7: Specify how multiple filter lines relate to the next filter line by selecting either And or Or in Conjunction.

And        Filtered results meet all criteria defined.
Or           Filtered results meet one or the other criteria defined.

Step 8: Select OK to save the filter.

Step 9: Repeat Steps 2-7 until the filter removes all the employees not being updated.

Additional Information
If there are filters on multiple tabs, an employee must meet the filters on each tab to be updated.

Step 10: Select Exit.

Step 11: Select Use Filter if not selected.

How to Print Your Tax Slips

Step 1: Ensure the following are the same as when you tested your alignment:

  • Printer

  • Form Offset

  • Paper Size

  • Paper Source

Step 2: Select Print.