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Printing Your Laser and Self Mailer Slips

This article will guide you through printing your employees' tax slips if you've ordered preprinted laser forms or self-mailer slips from the CRA and MRQ. From here, you can print each box value, but not the boxes, labels, etc.

Looking for the preprinted forms? The CRA and MRQ will provide up to 50 forms for each organization. If you need more, you can order from a third party supplier.

Do you want to print your tax slips on a blank sheet of paper? For more information, go to Printing Your Tax Slips.

How To Check Alignment

To center your employee’s information on the tax slip boxes, you’ll need to adjust the alignment before printing all of your tax slips. By printing a sample tax slip, you can avoid wasting your preprinted forms.

Important Information
Since each printer and each form is slightly different, you must do this for each type of tax slip you print on each printer. For example, if you are printing T4 and RL-1 laser slips on the same printer or T4s on two different printers, you should check alignment for both forms or both printers.

Step 1: In your Avanti Desktop Application, open the program to print the tax slip image.

  • Print T4 Laser Slips/Self Mailer

  • Print RL-1 Laser Slips/Self Mailer

  • Print T4/RL-1 Self Mailer

  • Print NR4 Laser Slips

  • Print T4A Laser Slips/Self Mailer

  • Print T4A/RCA Laser Slips

  • Print RL-2 Laser Slips/Self Mailer

By default, these can be found in Canadian Payroll >> Tax Slip Processing >> Print T4/RL-1 Forms or Print T4A/RL-2 Forms.

Step 2: Select the correct Tax Year if not selected.

Step 3: Select the correct Printer if not selected.

Step 4: Use the Top Form Offset to align the form vertically.

  • To move the text up, make the number lower. This can be a negative number.

  • To move the text down, make the number higher.

Additional Information
If you find that the form printing is way off, be aggressive when adjusting your offset. Entering 120 will print each value a line down.
If you’ve checked alignment for a different tax slip type, we recommend entering that offset as a starting point.

Step 5: Use the Left Form Offset to align the form horizontally.

  • To move the text left, make the number lower. This can be a negative number.

  • To move the text right, make the number higher.

Additional Information
Entering 72 will move the text one character to the right. If you’ve checked alignment for a different tax slip type, we recommend entering that offset as a starting point.

Step 6: Ensure Paper Source is correct.

Additional Information
This is the printer tray where you’ll load your preprinted forms.

Step 7: Select Print Alignment.

Step 8: Load the printer with one of your preprinted forms.

Step 9: Select OK to start the print.

Step 10: Confirm whether the alignment is correct:

  • If boxes are correctly aligned, go to the How to Make Your Print Selections section below.

  • If the alignment is off, go to Step 4 and make the necessary adjustments.

How to Make Your Print Selections

Step 1: In the Avanti Desktop Application, open the program for the tax slip images you are printing, if not already open.

  • Print T4 Laser Slips/Self Mailer

  • Print RL-1 Laser Slips/Self Mailer

  • Print T4/RL-1 Self Mailer

  • Print NR4 Laser Slips

  • Print T4A Laser Slips/Self Mailer

  • Print T4A/RCA Laser Slips

  • Print RL-2 Laser Slips/Self Mailer

By default, these can be found in Canadian Payroll >> Tax Slip Processing >> Print T4/RL-1 Forms or Print T4A/RL-2 Forms.

Step 2: Select the correct Tax Year if it’s not selected.

Step 3: Select the correct Data Type:

  • Original: Select to create your employee's first tax slip of the year.

  • Amended: Select to create a file for amended slips if you’ve already created a tax slip, and need to replace it.

  • Cancelled: Select to cancel your previously created tax slips.

Additional Information
If you’re creating amended or cancelled tax slips go to Amending Tax Slips, Cancelling T4/T4A, or Cancelling RL1/RL2 for more information.

Step 4: Select which Tax Slips Groups will have tax slips printed.

Step 5: Determine which employees will have a tax slip printed:

  • All: Select to print the tax slip for all employees.

  • Range: Select, then choose the employee whose tax slip you’d like to print.