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Printing Your Laser Slips

Have you ordered preprinted laser forms from the CRA and RQ? You can print each box value from here, but not the boxes or labels.

The CRA and RQ will provide up to 50 forms for each organization. If you need more, you can order from a third-party supplier.

If you’d like to print tax slips on regular paper instead, go to Printing Your Tax Slips for more information.

How To Check Alignment

To center your employee’s information on the tax slip boxes, you must adjust the alignment before printing all of your tax slips. By printing a sample tax slip, you can avoid wasting your preprinted forms.

Important Information 
Since each printer and each form is slightly different, you must do this for each type of tax slip you print on each printer. 

For example, if you’re printing T4 and RL-1 laser slips on the same printer or T4s on two different printers, you’ll need to check alignment twice.

Step 1: In your Avanti Desktop Application, open the program to print the tax slips.

  • Print T4 Laser Slips

  • Print RL-1 Laser Slips

  • Print NR4 Laser Slips

  • Print T4A Laser Slips

  • Print T4A/RCA Laser Slips

  • Print RL-2 Laser Slips

By default, these can be found in Canadian Payroll >> Tax Slip Processing >> Print T4/RL-1 Forms or Print T4A/RL-2 Forms.

Step 2: Select 2023 in the Tax Year if it’s not selected.

Step 3: Use the Top Form Offset to align the form vertically.

  • To move the text up, make the number lower. This can be a negative number.

  • To move the text down, make the number higher.

Additional Information 
If the form printing is way off, adjust your offset aggressively. Entering 120 will print each value a line down. 
If you’ve checked alignment for a different tax slip type, we recommend entering that offset as a starting point.

Step 4: Use the Left Form Offset to align the form horizontally.

  • To move the text left, make the number lower. This can be a negative number.

  • To move the text right, make the number higher.

Additional Information 
Entering 72 will move the text one character to the right. If you’ve checked alignment for a different tax slip type, we recommend entering that offset as a starting point.

Step 5: Ensure Paper Source is the tray you’ll load your preprinted forms.

Additional Information
If there’s nothing available for selection, you must choose the paper source when making your print selections. 

Step 6: Select Print Alignment.

Step 7: Load the printer with one of your preprinted forms, then select OK to start the print.

Step 8: Select the correct printer, then review the printer preferences or settings to ensure the correct options are selected.

Additional Information 
Be sure the paper source is the tray you loaded with the preprinted forms.

Step 9: Select Print, then confirm whether the alignment is correct on the printed forms:

  • If the boxes are correctly aligned, go to the How to Make Your Print Selections section below.

  • If the alignment is off, go to Step 3 and make the necessary adjustments.

How to Make Your Print Selections

Step 1: In the Avanti Desktop Application, open the program for the tax slips you’re printing if it’s not already open.

  • Print T4 Laser Slips

  • Print RL-1 Laser Slips

  • Print NR4 Laser Slips

  • Print T4A Laser Slips

  • Print T4A/RCA Laser Slips

  • Print RL-2 Laser Slips

By default, these can be found in Canadian Payroll >> Tax Slip Processing >> Print T4/RL-1 Forms or Print T4A/RL-2 Forms.

Step 2: Select 2023 in the Tax Year if it’s not selected.

Step 3: Select the correct Data Type:

  • Original: Select to create your employee’s first tax slip of the year.

  • Amended: Select to create a file for amended slips if you’ve already made a tax slip and need to replace it.

  • Cancelled: Select to cancel your previously created tax slips.

Additional Information
If you’re creating amended or cancelled tax slips, go to Amending Tax Slips, Cancelling T4/T4A, or Cancelling RL1/RL2
 for more information.

Step 4: Select which Tax Slips Groups will have tax slips printed.

Step 5: Determine which employees will have a tax slip printed:

  • All: Select to print the tax slip for all employees.

  • Range: Select Range, then choose the employees whose tax slip you’d like to print.

Step 6: Determine which employees will have a tax slip printed:

  • Select Active to include all active employees

  • Select Inactive to include all inactive employees.

Step 7: Select Exclude employees with electronic tax slips to prevent employees with Electronic Tax Slips selected on their Employee Profile from printing.

Additional Information
To enable or disable Electronic Tax Slips, head to the Personal tab of the Employee Profile. You can also set Electronic Tax Slips for multiple employees using Default Groups. For more information on updating multiple employees, go to Update Employee Information for All Employees
.

Step 8: In Sort Employees by, select the order the tax slips will print in:

  • Number: Select to print in order by employee number order.

  • Name: Select to print in order by employee last name.

Additional Information
The Sort Employees By and the Group By selections determine which order the tax slip prints in.

Step 9: In Group by, select the order the tax slips will print in.

  • Employee: Tax slips will print in employee order.

  • Location: All the tax slips will print for one location, then the next, etc.

  • Pay Group: All the tax slips will print for one pay group, then the next, etc.

  • Delivery Code: All the tax slips will print for one delivery code, then the next, etc.

Additional Information
While making this selection, consider how you’ll be distributing the tax slips. If you’re printing for a large number of people, this can make distribution easier.

Suppose you selected Location for Group and Number for Sort Employees By. In this case, all your employees for the first location will print from smallest to largest employee number, then all the employees in the second location, etc.

Step 10: Determine if you’d like to include any additional information in the employee’s name and address section of the tax slips:

  • Select Print Emp No to include the employee’s number.

  • Select Print Location to include the description of the employee’s location from the Employment Data tab of the Employee Profile.

  • Select Print Delivery Code to include the ID of the employee’s delivery code from the Payment Method tab of the Employee Profile.

Step 11: Confirm whether the correct employees will have tax slips created:

How to Restrict the Tax Slips From Being Printed

You can create data filters to prevent tax slips from being printed for select employees. Only employees who meet the filter criteria will have their tax slips printed.

An employee’s tax slip will print if:

  • They’re in one of the selected tax slip groups

  • They’re included in the Employee Selection.

  • They meet the filter criteria.

If you don’t want to restrict employee tax slips from being printed, skip to the How to Print Your Tax Slips section below.

Step 1: Select Filter.

Step 2: Select the correct tab if it’s incorrect.

  • Employee Tax Slip Data: Filter on the tax slip information from Modify Employee Tax Slip Data.

  • Employee Profile: Filters on the information from the Employee Profile.

Step 3: Select Insert.

Step 4: Select the field that determines which employee’s tax slips will print.

Step 5: Select the limiting circumstance of the filter for the condition from the following options:

<                    Less than
>                    Greater than
=                    Equal or exactly as
<=                  Less than or equal to
>= Greater than or equal to
<>                  Not equal to
Like               Includes employees that match the value, when the value has wildcards (*)
Not Like        Excludes employees that match the value, when the value has wildcards (*)
In                    Includes any employees matching one of the values in the list
Not In            Excludes any employees matching one of the values in the list

Step 6: Select the value from the list of available options. The employee must match the value based on the conditions to have their laser slip print.

Additional Information
If the condition is ‘Like’ or ‘Not Like’, characters in the value can be replaced with wild cards (*). The condition will be met if all the characters, except wild cards, match the value.

Step 7: Specify how multiple filter lines relate to the next filter line by selecting either And or Or in Conjunction.

And        Filtered results meet all criteria defined.
Or           Filtered results meet one or the other criteria defined.

Step 8: Select OK to save the filter.

Step 9: Repeat Steps 2 to 7 until the filter removes all the employees not being updated.

Additional Information
If there are filters on multiple tabs, an employee must meet the filters on each tab to be updated.

Step 10: Select Exit.

Step 11: Select Use Filter if not selected.

How to Print Your Tax Slips

Step 1: Ensure the following are the same as when you tested your alignment:

  • Form Offset

  • Paper Size

  • Paper Source

Additional Information
If there’s no Paper Source available for selection, you must choose the paper source when making your print selections.

Step 2: Select Print.

Step 3: Select OK.

Additional Information
Load the printer with your preprinted forms.

Step 4: Select the correct printer, then review the printer preferences or settings to ensure the correct options are selected

Additional Information 
Be sure the paper source is the tray you load the preprinted forms into.

Step 5: Select Print.

Step 6: Go to the How To Check Alignment section above and repeat for each type of tax slip you’re printing.

Congratulations! You’re all done printing your employee tax slips. Go to the next step in the Tax Slip Process: Generate the T2200 Form.


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