This is last year's information, but your 2021 tax slips will follow a similar process. Check back in January for more info!
In Modify Employee Tax Slip Data, you can review and adjust your employee’s 2020 information before it populates their tax slips.
Tax Slip Data will initially be populated when you extract or import employee tax slip data. For more information, go to Extract Employee Tax Slip Data for 2020 and Import External Tax Slip Data for Adjustments And Import Employees.
Before updating your employee’s tax slips, please ensure that you’ve finished extracting the tax slip data. If you extract after making changes to the employee’s tax slip data, your changes will be lost, and you’ll need to make the updates again.
The changes made here do not log to the employee’s change log on the Employee Profile, only the tax slip change log. We recommend printing or saving the tax slip change log for future reference.
This article will guide you through:
Reviewing and updating your employee’s tax slip information
Inserting employees to create a tax slip
Do you need to create tax slips for employees that are not paid in Avanti? Go to Import External Tax Slip Data for Adjustments And Import Employees for more information.
How to Review and Update Your Employee’s Tax Slip Information
Step 1: Open Modify Employee Tax Slip Data in the Avanti Desktop Application.
By default, this can be found in Canadian Payroll >> Tax Slip Processing.
Step 2: Select 2020 for Tax Year.
Step 3: Select the Tax Slip Group.
Step 4: Select the employee to review or update, then select Modify.
Before making any changes, please ensure you've completed extracting your tax slip data. If you extract after updating your employee’s tax slip information, your changes will be overwritten.
Step 5: Navigate to the Basic tab. Here you will find the employee’s legal name, home address, SIN, and location that will populate the tax slips. You can also adjust the language to send a French or English tax slip.
Review and adjust any incorrect information.
If this is an employee in Avanti, this information is from the Employee Profile. Please make your adjustments to the Employee Profile as well as the tax slips information.
Step 7: Go to the section below for the type of tax slip you are creating:
Adjusting a T4 or a T4 and RL1
Adjusting a T4A or a T4A and RL2
Adjusting an RL1
Adjusting an RL2
Adjusting an NR4
Adjusting a T4A-RCA
The information you can enter varies depending on the type of tax slips being created. You can view and adjust information for both tax slips if you selected a T4 and RL1 or T4A and RL2 group.
Adjusting a T4 or a T4 and RL1
The T4 and T4 Other Info tabs contain all the information that will populate your employee’s tax slip.
Any changes made in these boxes will only be available on the employee’s tax slip and the tax slip change log, it will not update the employee’s profile or the employee’s change log.
Step 1: Navigate to the T4 tab. Here you find all the standard boxes included on your T4.
There are two fields with values featured alongside select tax slip boxes:
The Amount beside each box may be updated as required.
Final Amount displays when the T4 box includes amounts and updates from other T4 boxes. This final amount will populate on the employee’s tax slip
Step 2: Review each Amount and adjust any incorrect values.
If you’re adding an amount to box 71 or a box included in box 14, you may need to update an additional box on the T4 Other Info tab. If the payment occurred between March 15 and September 26, 2020, please also update either box 57, 58, 59, or 60, depending on the payment date.
Step 3: Review each Final Amount that’s different from the Amount. If inaccurate, update the incorrect box.
You can hover your cursor over the Final Amount to view the included boxes and amounts.
Step 4: Review the Employment Code for the employee and adjust if incorrect.
The Employment Code will populate box 29 on the T4. If none of the employment codes apply for the employee, select Not Applicable.