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Add the Payroll Calendars for the New Year

The 2022 payroll calendars must be inserted for all pay groups before the first pay of the new year can be processed. In Avanti, Payroll Calendars determine: 

  • Pay periods and pay ending dates for each pay group

  • Accounting periods

  • The basis for allocating costs and the maximum number of Automated Earnings Reporting System (AERS) weeks during which earnings or hours can occur.

Additional Information
If you process pay for employees on a weekly or biweekly pay cycle, the number of pays per year varies depending on the year. Are you already aware your number of pays will change in 2022? Go to Updating Pay Periods per Year for Weekly and Biweekly pays for more information.

While payroll calendars can be added one-by-one or copied and pasted, the easiest way to add the calendars is to roll them forward.

Important Information
Only pay groups you have access to can be rolled forward. If you don’t have access to all pay groups, please have someone with full access create the payroll calendars.

Have you discovered that the pay periods per year is incorrect midway through the year? This impacts your CPP exemptions. Not to worry, we’re here to help. Please contact Client Care for additional assistance.

How to Roll the Payroll Calendars Forward

Rolling your Pay Calendars forward will create payment dates for 2022 based on payroll calendars from the previous year.

Additional Information
If any of the payment dates on the previous calendar are blank, payment dates on the calendar created will be blank.

Step 1: In the Avanti Desktop Application, navigate to Payroll Calendar.
By default, this can be found in Canadian Payroll >> Employer Payroll Tables.

Step 2: Select 2021 for Calendar, if not already selected. 

Step 3: Select Edit >> Roll Calendar Forward.

Step 4: Select all the Pay Groups that should have pays in 2022.

Important Information
Only the pay groups you have access to will be available for selection. If you don’t have access to all pay groups, please ensure someone with access to the pay group creates the payroll calendar.

Step 5: Select OK To create the Payroll Calendars.

Step 6: Now that the calendars have been rolled forward, you’ll need to review the payroll calendars for accuracy and update as necessary. More information can be found in the How to Review and Update a Payroll Calendar section below.

How to Insert a New Payroll Calendar

New payroll calendars can be created for each pay group to define the pay period ending date. This is typically used when a new pay group is created.

Step 1: In the Avanti Desktop Application, navigate to Payroll Calendar.
By default, this can be found in Canadian Payroll >> Employer Payroll Tables.

Step 2: Select 2022 for Calendar, if not already selected.

Step 3: Select Insert.  

Step 4: Select the Pay Group. The number of periods is defined on the pay group and automatically populates when the pay group is selected.

Additional Information
Only the pay groups you have access to will be available for selection. If you don't have access to all pay groups, please ensure someone with access to the pay group creates the payroll calendar.

Step 5: Select the Pay Period End Date for the first pay period of the year. The remaining pay period end dates will populate based on the Number of Periods for the Pay Group.

The pay period ending date is the last day for hours worked/paid in the period – it’s not the payment cheque/deposit date.

Step 6:  Enter the number of days the Payment Date is after the Pay Period End date.

Step 7: Select OK to create the Payroll Calendar.

Step 8: Select OK to save your Payroll Calendar

Step 9: Repeat Steps 3 to 8 for each Pay Group that should have a payroll calendar inserted.

Additional Information
If you have multiple pay groups that have the same pay frequency, pay ending date, and allocation, you can insert and update one pay group, then copy and paste it to create the Payroll Calendars for the other Pay Groups.

Step 10: Now that the calendars are inserted, you will need to review the payroll calendars for accuracy and update as necessary. More information on this can be found in the How to Review and Update a Payroll Calendar section below.

How to Copy a Payroll Calendar

You can copy and paste a payroll calendar from the same year for a pay group with the same pay frequency. This will copy the Ending Date, Payment Date, Cost Allocation, and AERS.

Step 1: In the Avanti Desktop Application, navigate to Payroll Calendar.
By default, this can be found in Canadian Payroll >> Employer Payroll Tables.

Step 2: Select 2022 for Calendar, if not already selected.

Step 3: Select the Payroll Calendar you’d like to copy, then right-click and pick Copy.  

Step 4: Right-click and select Paste.