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Mass Termination

Mass Termination provides the ability to terminate multiple employees at once.

The Termination Date on the Dates tab of the Employee Profile must be blank to terminate an employee. Additionally, the employees must match any filters you create. To terminate an employee, the Avanti User must have access to the employee’s Pay Group.

Once employees are terminated, a Current Employment History entry is created.

How to Adjust the Termination Information

Step 1: Open Mass Termination in the Avanti Desktop Application.
By default, this can be found in Canadian Payroll >> Employee Profile.

Step 2: Select the last day of work in Termination Date.

Step 3: Select the Termination Code for the employees.

Step 4: Enter the Termination Comments with any additional information about the terminations, if desired.

Additional Information
Termination Comments are on the Dates tab of the Employee Profile and populates Box 18 of the employee’s ROE once you extract the ROE.

Step 5: Select the Employment Status of the terminated employees in Employment Status. If you’d like to retain the employees' current status, select Do Not Change.

Additional Information
Employment Status is on the Employment Data tab of the Employee Profile.

Step 6: Select the Job Status of the terminated employees in Job Status. If you’d like to retain the employees' current status, select Do Not Change.

Additional Information
Job Status is on the Employment Data tab of the Employee Profile.

Step 7: If you’re paying the final payment by cheque, select Change the method of payment to ‘cheque and stub’ on employee termination. Otherwise, the employees will continue to be paid using their current payment method.
Additional Information
This dictates how any future payments are paid to the terminated employees.

Step 8: If you’d like to delete all future-dated rates for the terminated employees, select Remove Future Dated Rates.

Step 9: If you’d like to delete all Class Enrollments and Course Requirements for the terminated employees, select Remove Class Enrollments and Course Requirements.

Step 10: Select a Reason code to populate the Current Employment History record, if desired.

Additional Information
Once employees are terminated, a Current Employment History entry is created.

Step 11: Enter a Comment with any additional information, if desired.

How to Restrict which Employees will be Terminated

You can create employee filters to restrict which employees you’ll terminate. Only employees matching the selections in each filter will be terminated.

You can also create filters based on any of the Employee Profile selections. For more information, skip to How to Further Restrict which Employees will be Terminated.

Step 1: Select the filter from one of the following options:

  • Employee: Filter by selecting the employees. You can only choose employees who match the other Employee Filters you’ve created.

  • Positions: Filter employees by their primary position.

  • Locations: Filter employees by their location.

  • Work Group: Filter employees by their work group.

  • Pay Group: Filter employees by their pay group.

  • Job Status: Filter employees by their job status.

  • Additional Employee Fields: Filter employees by the additional fields defined on the Profile Field Names tab in Payroll Parameters.

  • GL Segments: Filter employees by their GL Account segments.

    • To include employees with Group selected for their GL Option, select the blank segment.

    • To exclude employees with Group selected for their GL Option, deselect the blank segment.

Step 2: Select all the options for the filter.

Additional Information
Only terminated employees with one of the selected options selected for each filter will be terminated.

When using the Employee Filter, only active employees will be displayed by default. To change this, right click and deselect Only Active.

Step 3: Repeat Steps 1 and 2 for each filter you’d like to create.

Additional Information
If you create multiple filters, employees must match a selected option for each filter to be terminated.

How to Further Restrict Which Employees will be Terminated

If you want to prevent employees from being terminated, you can create Data Filters. Only employees matching the selections in each filter will be terminated.

An employee will be terminated if:

  • They meet the Employee Filters.

  • They meet the Data Filters.

If you don’t need to create data filters, skip to the How to Review and Terminate Employees section below.

Step 1: Select the Data Filter tab.

Step 2: Select Define.

Step 3: Select Insert.

Step 4: Select the field which determines which employees will be terminated.

Step 5: Select the limiting circumstance of the filter for the condition from the following options:

<                  Less than
>                  Greater than
=                   Equal or exactly as
<=                 Less than or equal to
>= Greater than or equal to
<>                 Not equal to
Like               Includes employees matching the value, when the value has wildcards (*)
Not Like        Excludes employees matching the value, when the value has wildcards (*)
In                   Includes any employees matching one of the values in the list
Not In            Excludes any employees matching one of the values in the list

Step 6: Select the value from the list of available options. To be terminated the employee must match the value based on the conditions.

Additional Information
If the condition is ‘Like’ or ‘Not Like’, characters in the value can be replaced with wild cards (*). The condition will be met if all the characters, except wild cards, match the value.

Step 7: Specify how multiple filter lines relate to the next filter line in Conjunction.

And        Filtered results meet all criteria defined.
Or           Filtered results meet one or the other criteria defined.

Step 8: Select OK to save the filter.

Step 9: Repeat Steps 3-8 until the filters only include employees who should be terminated.

Step 10: Select Exit.

How to Review and Terminate Employees

Once you’ve finished making your selections and creating filters, you’re ready to review and terminate the employees.

Step 1: Select OK to view which employees will be terminated.

Step 2: If the correct employees are listed, select Yes to terminate the employees. If the incorrect employees are listed, select No and go to section How to Restrict Which Employees will be Terminated above to adjust your filters.

Congratulations! Your employees are terminated.

Select Print to keep a copy of the terminated employees for reference. Here, you can print or save it as a file.

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