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Mass Termination

**Released in Avanti 10**

Mass Termination provides the ability to terminate multiple employees at once.

The Termination Date on the Dates tab of the Employee Profile must be blank to terminate an employee. Additionally, the employees must match any filters you create. To terminate an employee, the Avanti User must have access to the employee’s Pay Group.

Once employees are terminated, a Current Employment History entry is created.

Important Information
This is only available for Avanti SaaS Clients.

How to Adjust the Termination Information

Step 1: Open Mass Termination in the Avanti Desktop Application.
By default, this can be found in Canadian Payroll >> Employee Profile.

Step 2: Select the last day of work in Termination Date.

Step 3: Select the Termination Code for the employees.

Step 4: Enter the Termination Comments with any additional information about the terminations, if desired.

Additional Information
Termination Comments are on the Dates tab of the Employee Profile and populates Box 18 of the employee’s ROE once you extract the ROE.

Step 5: Select the Employment Status of the terminated employees in Employment Status. If you’d like to retain the employees' current status, select Do Not Change.

Additional Information
Employment Status is on the Employment Data tab of the Employee Profile.

Step 6: Select the Job Status of the terminated employees in Job Status. If you’d like to retain the employees' current status, select Do Not Change.

Additional Information
Job Status is on the Employment Data tab of the Employee Profile.

Step 7: If you’re paying the final payment by cheque, select Change the method of payment to ‘cheque and stub’ on employee termination. Otherwise, the employees will continue to be paid using their current payment method.
Additional Information
This dictates how any future payments are paid to the terminated employees.

Step 8: If you’d like to delete all future-dated rates for the terminated employees, select Remove Future Dated Rates.

Step 9: If you’d like to delete all Class Enrollments and Course Requirements for the terminated employees, select Remove Class Enrollments and Course Requirements.

Step 10: Select a Reason code to populate the Current Employment History record, if desired.

Additional Information
Once employees are terminated, a Current Employment History entry is created.

Step 11: Enter a Comment with any additional information, if desired.

How to Restrict which Employees will be Terminated

You can create employee filters to restrict which employees you’ll terminate. Only employees matching the selections in each filter will be terminated.

You can also create filters based on any of the Employee Profile selections. For more information, skip to How to Further Restrict which Employees will be Terminated.

Step 1: Select the filter from one of the following options:

  • Employee: Filter by selecting the employees. You can only choose employees who match the other Employee Filters you’ve created.

  • Positions: Filter employees by their primary position.

  • Locations: Filter employees by their location.

  • Work Group: Filter employees by their work group.

  • Pay Group: Filter employees by their pay group.

  • Job Status: Filter employees by their job status.

  • Additional Employee Fields: Filter employees by the additional fields defined on the Profile Field Names tab in Payroll Parameters.

  • GL Segments: Filter employees by their GL Account segments.

    • To include employees with Group selected for their GL Option, select the blank segment.

    • To exclude employees with Group selected for their GL Option, deselect the blank segment.

Step 2: Select all the options for the filter.

Additional Information
Only terminated employees with one of the selected options selected for each filter will be terminated.