Did you find errors in your employees’ tax slips after you submitted them to the CRA or RQ? Please create an amended file unless a cancelled file must be created per CRA or RQ. To cancel your tax slips, go to Cancelled T4/T4A or Cancelled RL1/RL2 for more information.
This article will guide you through four steps to create amended slips:
Once you create the amended tax slips, you can view, print, and email them.
Additional Information
If you’re amending for a Relevé and need to re-extract your employees’ tax slips, please contact Client Care for assistance
How to Update Employee Tax Slips
To start, you need to adjust your employees’ tax slips.
Step 1: Open Modify Employee Tax Slip Data in the Avanti Desktop Application.
By default, this can be found in Canadian Payroll >> Tax Slip Processing.
Step 2: Select 2023 for Tax Year.
Step 3: Select the Tax Slip Group.
Step 4: Select the employee who requires an amended slip, then select Modify.
Step 5: Navigate to the correct tab and update the tax slip information for your employee.
Additional Information
Are you looking for more information on how to update the tax slips? Go to Review, Modify, and Add Employee Tax Slips for details. If you’re still unsure how to make adjustments, we’re happy to help! Get in touch with us at Client Care for additional assistance.
A record of the changes can be found on the Change Log tab, which you can print.
Step 6: Select OK to save your changes.
Important Information
Make a note of the day and time you start making these adjustments. This will come in handy when you recreate employee tax slips and files to submit to the CRA or RQ.
Step 7: Repeat Steps 4 to 6 for each employee you need to create an amended tax slip for in the tax slip group.
Step 8: Once you are finished making changes in this tax slip group, select Print Change Log. From here, you can save a copy of the changes for your records and the audit trail.
Step 9: Repeat Steps 3 to 8 for each tax slip group that needs an amended tax slip.
How to Validate the Tax Slip
Validate the tax slip groups with updated tax slips before creating your employees’ amended tax slips or the CRA or RQ transmission file.
If you need additional details on validating, go to Validate Your Tax Slips.
Step 1: Open Validate Tax Slip Data in the Avanti Desktop Application.
By default, this can be found in Canadian Payroll >> Tax Slip Processing.
Step 2: Select 2023 in Tax Year if it’s not selected.
Step 3: Select the Tax Slip Groups with amended tax slips.
Step 4: Select OK to start the validation. The Results will display any errors and warnings identified.
Errors that appear in red must be fixed before creating and saving the transmission file. If your file has errors, please make adjustments.
Warnings that appear in blue should be addressed, but they’re not required.
Additional Information
If you’re creating tax slips for a Corporation rather than a Sole Proprietorship or Partnership, you’ll see an Employer SIN missing for tax slip group warning. Please ignore this warning.
Great! You’re done validating the tax slips.
How to Generate the Tax Slip File
Step 1: In the Avanti Desktop Application, open the program for the tax slip file you amended.
Generate T4 XML Data
Generate T4A XML Data
Generate RL-1 XML Data
Generate RL-2 XML Data
Generate NR4 XML Data
By default, these can be found in Canadian Payroll >> Tax Slip Processing >> Generate Transmission Media.
Step 2: Select 2023 for Tax Year.
Step 3: In Data Type, select:
Replacement Data if you’re generating the file for the CRA.
Amended file if you’re generating the file for RQ.
Step 4: Select which tax slip data you’d like included in the file:
Modified After Last XML Generation Date: Select to include all employees with tax slip data changed after the last file was generated for their group.
Modified on or After: Select to include all employees with tax slip data changed after the date and time you specify.
Step 5: Update the Data file name so you don’t overwrite the original file.
Additional Information
We recommend updating the file to indicate it’s the amended tax slips.
Step 6: Select the Tax Slip Groups with amended tax slips.
Step 7: Select OK to create the file.
Additional Information
Are you looking for more information about generating the file? Go to Create Tax Slip Transmission Files for CRA or RQ for more details.
Step 8: If there are no errors, your transmitter file is created in Avanti. Determine whether you’d like to save a copy of the file to your network.
To save the file to your network, select Yes.
To save a file at a later time, select No. Congratulations! You’re all done creating your transmitter file.
Additional Information
If you’re not submitting the file to CRA or RQ immediately, we recommend selecting No and saving the file once you’re ready to submit. This will prevent accidental changes to the file.
Go to Create Tax Slip Transmission Files for CRA or RQ for details on creating the file at a later time.
Step 9: Navigate to a secure location, then select Save.
Step 10: Determine whether you’d like to update the transmitter date.
Select Yes to update the transmitter date with the current date and time.
Select No to leave the transmitter date blank.
Additional Information
Setting the transmitter date will help prevent users from accidentally overwriting the transmitter file in Avanti. You’ll need to remove the transmitter date before Avanti will create a new transmitter file.
Congratulations! You’ve created your transmission files. You can transmit these to the CRA once you’ve confirmed your tax slips are correct.
How to Save Tax Slip Images
Step 1: In the Avanti Desktop Application, open the program for the tax slip images you are saving:
Save T4 Images
Save T4A Images
Save T4A/RCA Images
Save RL-1 Images
Save RL-2 Images
Save NR4 Images
By default, these can be found in Canadian Payroll >> Tax Slip Processing >> Tax Slip Images.
Step 2: Select 2023 for the Tax Year if it’s not selected.
Step 3: Select Amended file in Data Type.
Step 4: Select which tax slip data you’d like included in the file from:
Amended After Last XML Created Image Date: Select to include all employees with tax slip data changed after the last tax slip was saved for the group.
Amended on or After: Select to include all employees with tax slip data changed after the date and time you specify.
Step 5: Select the Tax Slip Groups with amended tax slips.
Additional Information
Are you looking for information on restricting which employees will have their amended tax slips saved? Go to Save Employee Tax Slips for more details.
Step 6: Select Save to create the tax slips.
Important Information
The tax slips will be immediately created once you select Save.
Step 7: Select Print Results to keep a copy of employees with amended tax slips for reference. From here, you can either print or save it as a file.
Congratulations! You’re all done saving the amended tax slips.
Employees who access their tax slips on the Avanti Self-Service Portal can access the amended tax slips once the delay has passed. For more information on setting up the delay, go to Delay Tax Slip Display on ASSP.
How to Access the Amended Tax Slips
You can view and print your amended tax slips now that you’ve saved them.
Step 1: Open View Tax Slip Images in the Avanti Desktop Application.
By default, this can be found in Canadian Payroll >> Tax Slip Processing >> Tax Slip Images.
Step 2: Select the Employee.
Step 3: Select the employee’s most recent tax slip, then select View Tax Slip.
Additional Information
The Version column displays the tax slip status, Original, Amended, or Cancelled.
Step 4: From here, you can print the tax slip or save a copy of the PDF.
Additional Information
Amended displays at the top of the tax slip.
Congratulations! You’re all done creating the amended tax slips.
If you need to print the tax slips on a preprinted form, go to Printing Your Laser Slips for more information.
If you need to email the amended slips, go to Emailing Tax Slips for more details.