Restricting Access to SIN

For confidential employee information, such as your employees’ Social Insurance Number (SIN), ensuring only the correct people have access is vital. You can restrict access to view, insert, or update the employee’s SIN in Avanti using Subfunction Access.

Additional Information
We recommend restricting SIN access to just your Avanti Administrators and Payroll Specialists.

Avanti users without access to the SIN can still update or view all the other employee information. This restricts access to view employee’s SIN on:

In ASSP, users without SIN access also cannot see the SIN Expiry Date.

You can also prevent the employee’s SIN from displaying on Dependents, Federal Tax Factors, and Provincial Tax Factors on ASSP using company web settings. Skip to Prevent SINs from Displaying on Tax Factors and Prevent Dependents’ SIN from Displaying for more information.

How to Restrict Access to Employee SIN

Step 1: Open Subfunction Access in the Avanti Desktop Application.
By default, this can be found in System Administration >> System Access Controls.

Step 2: Enter py\sin in Search, then select the Magnifying Glass.

Step 3: Select py\sin, then click Modify.

Step 4: Set your desired Responsibility to Insert, Modify, and View employees’ SIN.

Additional Information 
We recommend restricting access based on User Groups so only Administrators and your Payroll users have access. To do this, skip to Step 5.

• A * grants access to all users.

• Enter an A to restrict access the most. Only users with A will have access.

• Enter any other letter. Users with that letter will have access. Users with a letter between that level of access and A will also have access.

Additional Information
Responsibility levels range from A to Z, with A being the most restrictive. The user’s responsibility level is based on their assigned user groups. Go to Responsibilities for more information.

For example, if the Modify Responsibility is B, the user must have A or B access to modify an employee’s SIN.

Step 5: Determine whether to restrict the ability to access employees’ SIN by User Groups.

Additional Information 
Users who don’t have user group access can’t see or adjust an employee’s SIN. We recommend restricting access so only your Admin and Payroll User Groups have access.

• If you want all users to access employees’ SIN regardless of their User Group, skip to Step 9.

Step 6: Select *, then select the Arrow to move it to Available.

Step 7: Select a User Group with users you’d like to view and update your employees’ SIN, then select the Arrow to move it to Selected.

Additional Information
For users to view and update their employees’ SIN, one of their User Groups must be in the Selected Column unless there’s a * in the Selected column. A * in the Selected column grants access to all users.

For more information on user groups, go to Avanti Security Overview: User Groups & Avanti Users.

Step 8: Repeat Steps 6 and 7 for each User Group with users you’d like to be able to view and update the employee’s SIN.

Step 9: Select OK.

All set! The changes take effect once your users close and reopen Avanti Desktop. You’ll see these changes on ASSP once the cache clears.

Additional Information
If you’ve already moved to the latest ASSP, your changes will take effect within 5 minutes.

How to Prevent SINs from Displaying on Tax Factors

You can prevent an employee’s SIN from displaying on Provincial and Federal Tax Factors on ASSP.

Step 1: Open Administration Settings on ASSP and select Company Settings.
By default, this can be found in Administration. 

Step 2: Enter ShowSin in the Search.

Step 3: To prevent the SIN from displaying on Federal TD1 Tax Slips, select Edit for ShowSinOnFederalTaxForm.

Additional Information
If the Value for ShowSinOnFederalTaxForm is False, skip to Step 5.

Step 4: Deselect Value if it’s selected. Then select Save.

Step 5: To prevent the SIN from displaying on Provincial Tax Slips, select Edit for ShowSinOnProvincialTaxForm.

Additional Information
If the Value for ShowSinOnProvincialTaxForm is False, skip to Step 7.

Step 6: Deselect Value if it’s selected. Then select Save.

Step 7: Select Reload Settings.

Additional Information
If you’ve already moved to the latest ASSP, you won’t see Reload Settings; your changes will take effect within 5 minutes.

Great! You’re all done.

How to Prevent Dependent SINs from Displaying

You can prevent an employee’s SIN from displaying on dependents on the ASSP.

Step 1: Open Administration Settings on ASSP and select Company Settings.
By default, this can be found in Administration. 

Step 2: Enter ShowSinOnEmployeeDependents in the Search.

Additional Information
If the Value for ShowSinOnEmployeeDependents is False, SIN already doesn’t display for dependents. There’s no need to make any changes.

Step 3: Select Edit for ShowSinOnEmployeeDependents.

Step 4: Deselect Value. Then select Save.

Step 6: Select Reload Settings.

Additional Information
If you’ve already moved to the latest ASSP, you won’t see Reload Settings; your changes will take effect within 5 minutes.

Congratulations, you have successfully modified showing the SIN number on Employee Dependents.