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Restricting Access to SIN

For confidential employee information, such as your employees' Social Insurance Number (SIN), it's vital to ensure only the correct people have access. You can restrict access to view, insert, or update the employee's SIN in Avanti using Subfunction Access.

Additional Information
We recommend restricting SIN access to just your Avanti Administrators and Payroll Team.

Avanti users without access to the SIN can still update or view all the other employee information. This restricts access to view employee’s SIN on:

  • The Employee Profile on the Avanti Desktop.

  • Details in the Employee Dropdown on the Avanti Desktop.

  • Personal Information on the New Avanti Experience.

  • New Employee on the New Avanti Experience.

  • Summary in the Employee Directory on the New Avanti Experience.

  • Federal & Provincial Tax Factors on ASSP and the New Avanti Experience.

In the New Avanti Experience, users without access to SIN also cannot see the SIN Expiry Date.

You can also prevent the employee's SIN from being displayed for any employees on Federal & Provincial Tax Factors on ASSP and the New Avanti Experience, using a company web setting. Skip to How to Prevent SINs from Displaying on Tax Factors for more information.

How to Restrict Access to Employee SIN

Step 1: Open Subfunction Access in the Avanti Desktop Application.
By default, this can be found in System Administration >> System Access Controls.

Step 2: Enter py\sin in Search, then select the Magnifying Glass.

Step 3: Select py\sin, then click Modify.

Step 4: Set your desired Responsibility to Insert, Modify, and View employees' SIN.

Additional Information
We recommend restricting access based on User Groups, so only Administrators and your Payroll users have access. To do this, skip to Step 5.

  • A * grants access to all users.

  • Enter an A to restrict access the most. Only users with A will have access.

  • Enter any other letter. Users with that letter will have access. Users with a letter between that level of access and A will also have access.

Additional Information
Responsibility levels range from A to Z, with A being the most restrictive. The user's responsibility level is based on the user groups assigned to them. Go to Responsibilities for more information.

For example, if the Modify Responsibility is B, the user would have to have A or B access to modify an employee's SIN.

Step 5: Determine whether to restrict the ability to access employee's SIN by User Groups.

Additional Information
Users that don't have user group access can't see or adjust employee's SIN. We recommend restricting access so only your Admin and Payroll User Groups have access.

  • If you want all users to access employee's SIN regardless of their User Group, skip to Step 9.

Step 6: Select *, then select the Arrow to move it to Available.

Step 7: Select a User Group with users you'd like to view update employee's SIN, then select the Arrow to move it to Selected.

Additional Information
For users to view and update employee's SIN, one of their User Groups must be in the Selected Column unless there's a * in the Selected column. A * in the Selected column grants access to all users.

For more information on user groups, go to Avanti Security Overview: User Groups & Avanti Users.

Step 8: Repeat Steps 6 and 7 for each User Group with users you'd like to be able to view and update employee's SIN.

Step 9: Select OK.

All set! The changes take effect as soon as your users close and reopen Avanti Desktop. On the Avanti Self-Service Portal, the changes will take affect once the cache clears.

How to Prevent SINs from Displaying on Tax Factors

You can prevent an employee's SIN from displaying on Provincial and Federal Tax Factors on the ASSP and the New Avanti Experience.

Step 1: Open Administration Settings on ASSP and select Company Settings.
By default, this can be found in Administration.