Are you currently using Emergency Contacts on ASSP and want to start using the latest version? Here, you’ll learn about all our improvements to Emergency Contacts!
Once you’ve checked out all the new behaviours in What to Expect When Moving to the New Emergency Contacts, you can Start Using Emergency Contacts.
How to Confirm Your Emergency Contacts Version
Before getting started with the transition guide, you’ll need to confirm that you’re using the latest version of Emergency Contacts; if you’re using an older version, you’ll need to set up Emergency Contacts before you can start using it.
In Emergency Contacts on the Avanti Self-Service Portal, take a look and see if Export to Excel is there. You’ll know you’re using the latest version if you see it.
If you’re using the latest version, you’re in the right place! If you’re using the older version of Emergency Contacts, go to the Emergency Contacts Setup Guide for more information.
What to Expect When Moving to the New Emergency Contacts
Once you start using the new Emergency Contacts, you’ll notice some improvements.
Emergency Contacts has been updated so you see the most relevant information from the get-go. From within Personal Information, you’ll see the contact’s name, primary number, and relationship to the employee.
To look at additional details, select the three dots on the contact. Here you’ll see all the information added for the contact.
Previously on Emergency Contacts, you could specify which information would display before viewing the contact. This setting, EmergencyContactSettings.ColumnDisplay, isn’t used anymore. All other options, such as hidden information, will continue to be used in this new version.
Want to learn more about how you can set up Emergency Contacts? The Emergency Contacts Advanced Setup Guide can provide all the details you need to know.
Start Using Emergency Contacts
Only Regular users with the Admin user group can set up Emergency Contacts.
Step 1: Select System Configuration.
Additional Information
You’ll want to set up Personal Information if you haven’t already. Emergency Contacts is only available to those that have access to Personal Information.
Step 2: Under System, select New Experience.
Step 3: Select Start Setup.
Step 4: Select Continue to bypass the security.
Step 5: Select Emergency Contacts.
Additional Information
By default, the same access is used for the new Emergency Contacts you previously used on ASSP. If you want to change access, select Edit. Otherwise, skip to Step 10.
Step 6: Select a Role Type to determine which employees your managers and regular users can access Emergency Contacts for.
Additional Information
If no Role Type is selected, the default is Time Entry. Managers and Regular Users can only see Emergency Contacts for employees they can view Personal Information for.
Step 7: Select the User Groups to determine who can access Emergency Contacts.
Additional Information
Only users in one of the selected User Groups can access Emergency Contacts.
Step 8: Set your desired Responsibility for who can Add, Edit, View, and Delete Emergency Contacts.
A * grants access to all users.
Enter an A to restrict access the most. Only users with A will have access.
Enter any other letter. Users with that letter will have access. Users with a letter between that level of access and A will also have access.
Additional Information
Responsibility levels range from A to Z, with A being the most restrictive. The user’s responsibility level is based on the user’s assigned groups. Go to Responsibilities for more information.
For example, the user must have A or B access to modify Emergency Contacts if the Edit Responsibility is B.
Step 9: Select Save.
Step 10: Select Finish.
Step 11: Select Exit Configuration.
Great! Emergency Contacts is all set up, and the old Emergency Contacts won’t display anymore. You can access Emergency Contacts within Personal Information.