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Ensure No Entries Remain in Time Cards and Time Data

It is crucial to confirm that time for 2021 is processed and updated to ensure all payments are completed during the correct payroll year and that year-to-dates are correct for your employees.

Not using Time & Attendance or Web Time? You can skip to the next step in the year-end process, Ensure Manual Cheques and Cancelled Payments are Processed and Updated.

If you are using Time & Attendance or Web Time to capture employees' worked time, you can ensure all your time is processed for 2021 by:

How to Review Your Approval Report

The Approval Report provides a list of the time cards that are not approved or cancelled for each employee in the date range specified.

Additional Information
Time entries will generate for any schedules or punches that have not become Time Cards and will be included in the report as unapproved.

This report only needs to be reviewed if you use time cards for some of your employees. If you’re not using Time Cards, please skip to Maintain Time Data.

Step 1: Open Approval Report in the Avanti Desktop Application.
By default, this can be found in Time & Attendance >> Time Cards >> Reports.

Step 2: Select January 1, 2021, to December 31, 2021, in the Date selection.

Step 3: Select the following in Employee Selection, if they are not already selected

  • Include Active

  • Include Inactive

  • All

Step 4: Ensure None is selected for the Employee Filters.

Step 5: Select Print Preview

Additional Information
Depending on the number of employees in your company, this may take a while to generate. You can reduce the time by decreasing the date range in Date Select and printing your year one portion at a time.

Step 6: Review the results.

  • If No data found to print displays, congratulations! All the time cards are either cancelled or are already in Maintain Time Data.

  • If there are employees with time cards that are not approved or cancelled, confirm if they should be paid and proceed with paying them out or cancelling them.

How to Review the Time Data Entries

We have provided two reports as a final check to ensure all Time Data Entries are in a batch and approved.

The import files for the reports can be found as links at the bottom of this article. Please download the files:

  • Unapproved Time Data Entries

  • Approved Time Data Entries Not in a Batch

Additional Information
If you’ve imported this report for a previous year-end, there’s no need to import it again. You can rerun this report every year. Skip to Run Unapproved Time Data Entries.

How to Import the Reports

Step 1: Open Report Definitions.
By default, this can be found in Report Designer.

Step 2: Select File, then Import in Report Definitions.

Step 3: Browse to the location the import file was saved. Select the file, then select Open

Step 4: Enter a Definition Name, then update the Report Title, if desired.

Step 5: Select OK to save the Report. Once OK is selected, the Definition Name cannot be modified. 

Step 6: Repeat Steps 2-5 for the other report.

How to Run Unapproved Time Data Entries Report

Step 1: Open Print Reports.
By default, this can be found in Report Designer.

Step 2: Select Unapproved Time Data Entries in Report Definition.

Step 3: Select Range in Date Selection, then enter January 1, 2021, to December 31, 2021.