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Position Rates

On a Position Code you have the option to define one or more pay rates for that position. Employees are given a rate-level when the position is assigned to them, and the corresponding rate will be applied when they worked that position.

Open the Position Code where the Rate will be added:

  1. Open Canadian Payroll > Employer Payroll Tables > Position Codes.

  2. Open the Position Code and open the Rates tab.

Rates

Rates can be maintained on the Rate tab of the Position Code. New rates can be added, existing rates can be changed, and old rates can be removed entirely here.

Tip:
  • More than one Earning Code can be setup with a rate for each rate level. For example a rate for Regular Earnings and a Training rate can be entered for each rate level.

  • Each Earning Code rate within a given level must use the same Level value.

  1. Add a new rate to the position by pressing Insert at the bottom of the Rates tab.

  2. Setup the new rate level for the position (see Position Rate).

  3. After the settings up the rate, press OK to save and add the new rate to the position.

Position Rate
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1The rate Level is set here. Each level can have multiple rates for different Earning Codes, but each level must have one base rate.
2The Earning Code for which this rate will apply. Generally the base rate of a position will be setup on the Regular Earnings Earning Code. Optional dates when the rate will go into effect, and when the rate will expire can be setup here as well.
3The rate source is defined here. The Rate can be entered directly, or a Grid Rate and Rate Percent can be specified instead.
(When a Grid Code is used, the Rate field will show the Grid Code rate and cannot be changed until the Grid Code is removed.)
4G/L options for the rate can be set here. Using an Account Type of Basic will use the G/L Master on the Employee Profile. (see Account Type.)
5A rate must be Active to be applied to an employee. Base Rate must be enabled for at least one Earning Code in a rate level (normally the Regular Earnings is the base rate).
Tip:
The first Earning Code rate created in a rate level will automatically be set as the base rate for that level.
Account Type

The Account Type determines what G/L account to use to record the Position Rate expense.

Account

G/L account is specified directly in the Position Rate using an account.

Group

G/L account is specified directly in the Position Rate using a G/L Group.

Basic

G/L account from the Employee Profile is used.

Position

G/L account is specified in the Basic Setup tab of the Position Code.

Set Default Rate Level

A default rate should be defined to use when the position is given to an employee. This does not need to be the lowest rate level, but the default rate level should correspond to a valid rate level.

Enter the Default Rate Level on the Basic Setup tab.

Note:
The Default Rate Level corresponds to the Level value set in the Rate. When an employee is assigned to this Position the Default Rate Level will be used unless overridden in the Employee Profile.
J
Jack is the author of this solution article.

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