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GL Distribution by Earning/Deduction Code

**Released in Avanti 10**

Use this report to review the full GL account for each earning and deduction/benefit code included in your pays.

  • Print the GL Distribution By Earning/Deduction to get the GL distribution for your in-progress payrolls.

  • Print the GL Distribution By Earning/Deduction from History to get the GL distribution for past payrolls.

These reports include each earning and deduction code included in the pay, with the GL account for the debits and credits, and the amount. The end of each report includes a summary of the credits and debits for each GL account.

If these reports aren’t on your System Menu yet, go to How to Add New Items to Your Avanti Menus for more information.

Important Information
This is only available for Avanti SaaS Clients.

Report Overview

The report’s information will be organized differently depending on the option you select for Group By.

Group By Pay Group, E/D Code
Broken down by pay group, this report displays the GL account, debits and credits for each earning and deduction/benefit code within the pay group.
The report displays the GL account, debits and credits for each earning and deduction/benefit code in a pay group, then for the next pay group, etc.

Group By E/D Code, Pay Group
Broken down by the earning/deduction code, this report displays the GL account, debits and credits for every pay group in the pay run.

Group By Pay Group
Broken down by pay group, this report lists the total debits and credits for each GL account.

Group by E/D Code
This displays the GL account, debits and credits for each earning and deduction/benefit code paid.

Group By Totals
This list the total debits and credits for each GL account.

How to Print the Report

This will guide you through printing the report.

Need to add these reports to your system menu? Go to How to Add New Items to Your Avanti Menus for more information.

Step 1: Open the report in the Avanti Desktop Application.

  • Open GL Distribution by Earning/Deduction Code to include the pay information for the payroll in progress in the report.
    By default, this can be found in Canadian Payroll >> Payroll Processing.

  • Open GL Distribution by Earning/Deduction Code from History to include the pay information from past payrolls in the report.
    By default, this can be found in Canadian Payroll >> Payroll Reports.

Step 2: Select how you’d like the information to display.

  • Pay Group, E/D Code: Displays the GL account, debits and credits for every code in a pay group, then displays for the next pay group.

  • E/D Code, Pay Group: Displays a code’s GL account, debits and credits in every pay group, then displays the next code, etc.

  • Pay Group: Displays the total debits and credits for each GL account in a pay group, then in the next pay group, etc.

  • E/D Code: Displays the GL account, debits and credits for each earning and deduction/benefit code.

  • Totals: Displays the total debits and credits for each GL account.

Step 3: Determine whether to include the GL account description:

  • Select Show Description to display the description for each GL segment along with the number.

  • Select Hide Description to display the GL account number. Skip to Step 6.

Additional Information
The report includes the GL accounts' current description, regardless of whether you’re printing the report from history.

Step 4: If Truncate is selected, the account description truncates when it reaches the end of the line.

Additional Information
Truncate can only be changed if Show Description is selected. This is only applicable when you Save to PDF, view using Print Preview, or Print a physical copy.

Step 5: Select Use Long Description to include the longer Description for each GL account. If deselected, the short description is included.

Additional Information
A description only displays if Show Description is selected.

Step 6: Select Show Project Accounts if you’d like to include the GL accounts for project accounting.

Congratulations! You’ve finished making your report selections.

You’re all ready to save or print the report once you finish making the save selection.

M
Marlo is the author of this solution article.

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