Below, you’ll find the answers to the questions asked during the Navigating Payroll Module Features I webinar. This webinar covered:
How to process a manual payment
How to process cancelled payment
How to process an off-cycle pay
How to generate and process retro payment
Here’s the video if you’d like to watch the webinar again.
Don’t miss out on the insights shared in the presentation. Check out the slides from the webinar, which are attached at the bottom of this article.
Q: Does the pay ending date on a manual payment need to correspond with a regular pay cycle?
A: Yes, your manual cheque must match the Pay Period Ending Date in the Payroll Calendar of the Pay Group.
Q: When processing manual cheques, how would we capture our back-end accumulators such as the Employer Health Tax?
A: When processing manual cheques, all corresponding entries must be entered. Avanti doesn’t automatically process other codes.
Q: Do manual cheques create an EFT file we can send to the bank?
A: No, it doesn’t; manual cheques are usually created to record transactions outside of Avanti.
Q: Can I create an EFT and record it in Avanti as a manual cheque?
A: Yes, if an EFT is created outside of Avanti and not processed within Avanti as an off-cycle payroll, you can process a manual cheque with all required information to record the entries within Avanti. This helps ensure your employees’ year-to-date and tax slips are correct.
Q: What is the purpose of cancelling the payment if banking information is incorrect? Can we not simply make an EFT outside of Avanti to rectify this issue?
A: In some cases, creating an EFT outside of Avanti may not be possible. By cancelling and reprocessing, you reduce the chance of errors as the file is generated for you and not entered by hand. Cancelling the payment also allows you to ensure that your employees’ year-to-date and tax slip information in Avanti is accurate, preventing future manual updates.
Q: Can I cancel a pay run in Avanti?
A: Yes! You can insert an entire pay run into Cancelled Payments by selecting Insert Pay Run in Edit, then choosing the run.
Q: What does the copy data do?
A: You can use Copy Data to make a copy of your production company. We recommend doing this before updating your pay run, just in case any issues arise, such as bank file issues.
Q: If we process the off-cycle before the regular pay run, will Avanti apply the CPP exemption on the regular pay run?
A: The CPP exemption is applied on the first pay run of the pay period. As a best practice, we recommend processing the off-cycle pay after your regular pay run.
Q: How does the off-cycle pay run get picked up on the Receiver General report?
A: The Receiver General Report includes the off-cycle pay based on the payment date.
Q: What if we have to increase the rate as a percentage?
A: You can use a percentage value instead of a dollar value when generating retro pay. You can select this on the final tab of the Generate Retro Pay.
Q: Can a retro pay be generated for 1 employee?
A: You can select one employee on the Selections tab of Generate Retroactive Pay.
Q: Does retro pay only apply to current active employees?
A: Yes. If you need to create a retro pay for an inactive employee, change them to active on the Employee Profile. Just be sure to switch them back to inactive after you’re done processing pay.
Q: Does doing a retro pay change the hours on an employee’s ROE or tax slip?
A: When processing a Retroactive Payment you will want to ensure the earning code for the Retro Pay is set to be EI Hour exempted. This will ensure the additional hours being paid will not be included on an ROE.
Q: Can the retroactive pay adjustment be backdated over a year-end? Can a percentage increase be done retroactively?
A: Yes, you can create a retro pay for last year’s payments for a percentage increase. Just adjust the date range on the Retro Definition tab of Generate Retroactive Pay.
Q: What if I make a mistake when I generate my retro pay?
A: Not a problem at all! You can simply delete the batch and generate it again.