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Printing Your Tax Slips

Once your tax slip images are saved, you can print them for your employees. Print Employee Tax Slip Images includes the background of the tax slip and the employee tax slip information.

Please go to Printing Your Laser and Self Mailer Tax Slips for more information if you are using preprinted forms.

If you’re only printing tax slips for terminated employees, go to Delivering Tax Slips to Terminated Employees for more information.

How to Make Your Print Selections

Step 1: Open Print Tax Slip Images in the Avanti Desktop Application.
By default, this can be found in Canadian Payroll >> Tax Slip Processing >> Tax Slip Images.

Step 2: Select the correct Tax Year if not selected.

Step 3: Select the correct Slip Type if it’s not selected.

Step 4: Determine if you want to print the tax slip based on their created dates.

  • To delete tax slips regardless of when they were created, select All if not set.

  • To restrict based on the date the tax slip was created, select Created On Or After, then enter the date and time. Only tax slips created after this will be deleted.

Additional Information
If you’re creating amended or cancelled tax slips go to Amended Tax Slips, Cancelled T4/T4A, or Cancelled RL1/RL2 for more information.

Step 5: In Group By, select the order the tax slips will print in.

  • Employee: Tax slips will print in employee order.

  • Location: All the tax slips will print for one location, then the next, etc.

  • Pay Group: All the tax slips will print for one pay group, then the next, etc.

  • Delivery Code: All the tax slips will print for one delivery code, then the next, etc.

Additional Information
While making this selection, consider how you will be distributing the tax slips. When printing for a large number of people this can make distribution easier.

Step 6: Select the order the tax slips will print.

  • Number: Select to print in order by employee number order.

  • Name: Select to print in order by employee last name.

Additional Information
The Sort and the Group By selections determine the order the tax slips will print in.

Suppose you selected Location for Group and Number for Sort. In this case, all your employees for the first location will print from smallest to largest employee number, then all the employees in the second location, etc.

Step 7: Select Exclude employees with electronic tax slips to prevent employees with Electronic Tax Slips on their Employee Profile from printing.

Additional Information
To enable or disable Electronic Tax Slips, head to the Personal tab of the Employee Profile. You can also set Electronic Tax Slips for multiple employees using Default Groups. For more information on updating multiple employees, go to Update Employee Information for All Employees.

Step 8: Select the Print Copy if printing RL-1s or RL-2.

  • All: Print a copy for Ministere du Revenu and the employee.

  • Ministere du Revenu: Print the copy for Ministere du Revenu.

  • Employee: Print the employees' copy.

Step 9: If your printer needs additional time to finish printing, increase the Print Timeout (seconds).

Important Information
If tax slips are not printing for some of your employees, increase the Print Timeout. It's likely that your printer does not have enough time to finish printing and skips some employees as a result.

Step 10: Select which Tax Slips Groups will have tax slips printed.

Step 11: Determine which employees will have tax slips printed.

  • All: Print the tax slip for all employees.

  • Range: Select which employees will have the tax slip images printed.

Step 12: Confirm whether the correct employees will have tax slips created:

How to Restrict the Tax Slips From Being Printed

If you want to prevent tax slips from being printed for some of your employees, you can create data filters. Only employees that meet the filter criteria will have their tax slips printed.

An employee’s tax slip will be printed if:

  • They are in one of the selected tax slip groups

  • They in the range of selected employees

  • They meet the filter criteria

If you don’t want to restrict employees' tax slips from being printed, skip to the How to Print The Tax Slips section below.

Step 1: Select the Data Filter tab.

Step 2: Select Define.

Step 2: Select the correct tab if incorrect.

  • Employee Tax Slip Document: Filter on the tax slip document information.

  • Employee Tax Slip Data: Filter on the tax slip information from Modify Employee Tax Slip Data.

  • Employee Profile: Filters on the information from the Employee Profile.