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Employment Verification Letter - Modify

Employees can create an Employment Verification Letter at a click of a button without any HR involvement! A letter of employment can be requested on the Avant Self-Service Portal, which is automatically created and populates with the employee’s current information.

Once you’ve set up the Employment Verification Letter, updating the letter in Avanti is easy. You can tailor the Employment Verification Letter by updating the:

  • Letter Contents

  • Employee Information

  • Company Logo

  • Company Address

  • Images

  • Header

Don’t have the Employment Verification Letter set up? Go to Employment Verification Letter - Set Up for more information.

Some important things to note before starting: 

  • If you have any questions about the process, please contact your client success manager; they can help guide you through any questions. Unsure who your client success manager is? Client Care is happy to help! Contact us at Care@Avanti.ca.

  • Avanti has provided a list of information you can include in the letter to help you save time. Please use these to populate your letter automatically! 

  • You'll need access to a PDF editing program to change the logo, address, images, or header.

How to Update the Percentage, Contact Name, and Contact Phone

This section will guide you through updating the additional imbursement percentage, the HR Manager’s Name or the HR Manager’s Contact. These are the same for every employee that requests a letter of employment.

If these are already right, skip to the How To Update the Letter Content section below.

Step 1: Open Report Definitions in the Avanti Desktop Application.
By default, this can be found in Report Designer.

Step 2: Select the Employment Verification Letter, then select Modify.

Additional Information
The Report Definition will begin with Template, but may have a different number.

If you don’t have an Employment Verification Letter set up, please contact your client success manager. Unsure who your client success manager is? Client Care is happy to help! Contact us at Care@Avanti.ca.

Step 3: To update the HR Manager’s Name, select Column 6.

Step 4: Update the HR Manager’s Name in the Body.

Step 5: To update the HR Manager’s Phone Number, select Column 7.

Step 6: Update the number in the Body.

Step 7: To update the additional imbursement percentage, select Column 8.

Step 8: Update the number in the Body.

Additional Information
If you’d like the % to appear in the letter, ensure it’s included here.

To remove addition imbursement from the letter, delete this from the report body, then remove it from the letter contents. Go to the How To Update the Letter Content section below for more information.