Open navigation

Workflow Notification Recipients

Workflows can automatically send notifications to your employees, managers and regular users. These notifications can let them know there’s work to be done, remind them of important dates, and inform them know about significant changes.

Send Notification Settings

You decide who gets notified on the Recipients tab of Send Notification Settings. At the bottom, everyone receiving the notification is displayed for you to review.


1. Select the specific Regular Users and Managers to notify. You can filter so users only are notified for a particular pay group. Go to Notify by Pay Group for more information.

2. Select the User Groups to notify; the Regular Users and Managers who are members of the selected groups will receive the notification. You can filter so users only are notified for a particular pay group. Go to Notify by Pay Group for more information.

3. Send notifications based on the employee or applicant who triggered the workflow.

  • Notify Role: A Role can be selected here, and any Regular Users and Managers with employee access based on the selected role get notified. You can add a filter so users only are notified based on role assignment. Go to Role Assignment Filter for more information.

    Notify Employee: The employee who started the workflow is notified.

  • Notify Applicant: The applicant who started the workflow is notified.

4. For advanced use cases, you can use an expression here to determine the recipients.


Notify by Pay Group

When notifying an Avanti User or a User Group, you can also select a specific Pay Group to send the notification for.

  • The Avanti User or User Group is only notified if the workflow was triggered by an employee within the specified Pay Group.

  • If you leave the Pay Group empty, the notification is sent regardless of the employee’s Pay Group.

For example, you could set up an Address Change Workflow to notify your Administrator, but only when an employee in the Executive Pay Group changes their address.


Role Assignment Filter

When notifying Avanti Users based on their permissions to the employee, you can also select which level of role access the user must have.

  • The Avanti User or User Group are only notified if the workflow was started for an employee they have the selected level of role assignment for.

  • If you leave the Use Role Assignment Filter deselected, Regular Users and Managers with the role for the employee are notified.

For example, you could set up a Banked Overtime Maximum to notify people with time entry role permissions that the employee has reached their maximum overtime, but only when they have Full Approval Permissions.

 

Did you find it helpful? Yes No

Send feedback
Sorry we couldn't be helpful. Help us improve this article with your feedback.