Overtime Rules are used to change the rate of pay for employee automatically based on the number of hours they exceed a threshold of hours worked during a period of time.
Time and Attendance > Installation & Maintenance > Overtime Rules.
Create a new Overtime Rule by pressing Insert.
The daily interval should apply overtime pay when more than 8 hours are worked in any given day.
Add a new interval from the Details tab of the Overtime Rule by pressing Insert.
From the Details tab, the daily interval will be setup to apply on any day of the week. The Earning Code used to pay overtime is selected here as well (see Daily Details).
From the Threshold tab, the 8-hour limit on hours worked before overtime is paid will be setup (see Daily Threshold).
The weekly overtime interval will be setup much the same as the daily interval. The key differences are that the interval is setup as
Weekly, and the threshold is
Assign Overtime Rules to Work Groups
The last thing to do after creating an overtime rule is to apply it to a Work Group so that it can actually be used. Overtime Rules on a Work Group are automatically applied when
Time Data is approved within
Maintain Time Data.
Time and Attendance > Installation & Maintenance > Work Groups.
Work Groupto add the overtime rule to:
Detailstab, select the
Overtime Rulefrom the drop down.
Save the changes by pressing OK.
Overtime in action
When time is processed from Maintain Time Data the overtime rules will be applied automatically.
The following weekly schedule contains two shifts that would qualify for overtime according to the 8/44 overtime rule.
When the time is approved in Maintain Time Data the overtime rules are applied and the overtime hours are generated automatically.
Overtime accumulators are used to keep track of which hours worked during a shift should be considered normal pay, and which should be overtime pay. Making things slightly more complicated is that within hours that are considered overtime, some of those hours may be paid at a higher rate than others.
For example, in British Columbia the overtime regulations (as of 2018) mandates two overtime rates for hours during the same day.
Below is an example shift that an employee worked 14 hours in total. The first 8 are paid as regular earnings, with the next
4 paid at
1.5 times, and the final
2 hours are paid at
This works because the Earning Code for the two overtime pays are setup to use different accumulators, with Overtime 1.5 accumulating under the
Time and One-Half accumulator, and Doubletime 2.0 accumulating under the
Double Time accumulator.
|Overtime accumulators are tiered, so hours accumulated in a lower tier will be included with the hours of the accumulator above it. (Time and One-Half hours will count towards Double Time hours, but not vice-versa.)|