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Compensation Transition Guide

Do you currently have the latest Pay Statements on ASSP and want to start using Compensation? Here, you’ll learn about all our improvements to Pay Statements in Compensation!

Once you’ve checked out all the new behaviours in Differences Between Compensation and Pay Statements, you can Start Using Compensation. 

How to Confirm Your Pay Statement Version

You can easily confirm whether you’re using the latest version of Pay Statements by looking at Pay Statements on the Avanti Self-Service Portal.

Take a look at the icon on Pay Statements. You’ll know you’re using the latest version if you see the list icon.

You can find the icon here.

If you’re using the older version of Pay Statements, go to the Compensation Setup Guide for more information.

If you’re using the latest version, you’re in the right place! Below you’ll find what to expect when moving to Compensation and information on setting it up.

Differences Between Compensation and Pay Statements

Once you start using Compensation, you’ll notice some improvements from Pay Statements. Here you’ll find a description of all the differences you’ll see from your current experience.

Compensation Display

Compensation has an interactive view, breaking down an employee’s take home pay and benefits. Your employees can also access their year-to-dates, all without having to open their PDF pay statements.

We’ve divided your employee’s pay into two categories, Take Home Pay and Benefits. Take Home Pay is split into two sections, Cash Compensation and Deducted from Pay. Benefits are split into taxable and non-taxable benefits.

Take Home Pay

Take home pay
All earnings with a year-to-date amount are included on the breakdown unless there aren’t earnings during the pay period and Suppress statement printing when earning amt = 0 is selected on the earning code.

Deducted from pay 
All deductions with a year-to-date amount appear in Compensation.

Benefits

Taxable Benefits
All benefits creating additional taxes with a year-to-date and which don’t have Suppress printing benefit on statement selected on the Deduction/Benefit Code.

Non-Taxable Benefits
All remaining benefits with year-to-date that don’t have Suppress printing benefit on statement selected on the Deduction/Benefit Code.

Previously on Pay Statements, you could specify which pay information displayed before opening the pay statement. These settings aren’t used in Compensation.

Employee View Only

Only employees can access their pay information; Managers can’t view other employees’ information. Compensation doesn’t display if an employee isn’t attached to the user.

Managers who wish to view their employees’ pay information can continue to do so from Pay Statements on their current experience.

Manager and Regular Users Access to Pay Statements

If you’d still like managers to access other employees’ pay information, you can allow them to access Pay Statements. Only Managers and Regular Users can view Pay Statements if Compensation is set up; Pay Statements won’t display for employees.

The statements won’t be password protected when viewing and printing others’ Pay Statements.

Accessing the Pay Statement PDF

Employees still have access to a PDF pay statement so they can save or print a copy for their records by downloading the PDF.

Compensation’s PDF displays the same information you see when viewing the Pay Statements on ASSP. The PDF continues to use the password settings you previously set for Pay Statements.

Additional Information
If you need to make minor changes to the PDF display, we can help. Reach out to Client Care
.

When PDF is selected, it displays on a new tab. Previously, you could choose whether the PDF would download, appear within the browser’s tab, or pop up on the current screen.

Email Pay Statements

The same setting determines whether employees can email themselves a copy of their pay statement PDF. If allowed, it is sent to their pay statements email; if they haven’t specified a pay statements email, it goes to their primary email.

The emailed PDF will always be password protected. The emailed PDF will use the employee’s statement password if they have created one. If an employee doesn’t have a password, it’s protected using the Default Email Statement Password Mask from the Basic tab on Payroll Parameters.

How to Start Using Compensation

To set up Compensation, you’ll need to be a Regular User with the Admin User Group.

Step 1: Select System Configuration.

Step 2: In System, select New Experience.

Step 3: Select Start Setup.

Step 4: Now, select Continue to bypass the security.

Step 5: Select Compensation.

Additional Information
If you’re already using Pay Statements, the same access is used for Compensation. If you want to change access, select Edit. Otherwise, skip to Step 9.

If Pay Statements aren’t set up, access automatically opens when Compensation is selected. 

Important Information
Since employees can only view their own information, Role Type
 won’t change access.

Step 6: Select the User Groups. Anyone in one of the selected User Groups can access Compensation.

Additional Information
Only users in one of the selected User Groups can access Compensation.

Step 7: Select Save.

Step 8: Select Finish.

Step 9: Select Exit Configuration.

Great! Compensation is all set up, and Pay Statements won’t display for employees anymore. You can access Compensation under Personal.

Now that you’ve made the switch, you may want to communicate these changes to your employees. You can find a template at the bottom article.

If you don’t want Managers or Regular Users to be able to view pay statements for other employees, you’re all done setting up Compensation. Congratulations!

Allow Managers and Regular Users to Access Pay Statements

This allows Managers and Regular Users to view the pay information for employees by allowing them access to Pay Statements. Pay Statements won’t display for employees.

Managers and Regular Users will have access to the same employees they currently do.

Step 1: Go to the Company Settings tab on the Avanti Self-Service Portal.
By default, this can be found in Administration.

Step 2: Enter ExcludedPrograms into the Search.

Step 3: Select Edit.

Step 4: Remove #PayStatements, from Value, then select Save.

Additional Information
There may not be a comma after #PayStatements
; be sure to remove it if it’s there.

Step 5: Select Reload Settings.

Step 6: You’ll need to log out of ASSP; Pay Statements is available the next time you log into ASSP.


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