Do you currently have the latest Pay Statements on ASSP and want to start using Compensation? Here, you’ll learn about all our improvements to Pay Statements in Compensation!
Once you’ve checked out all the new behaviours in Differences Between Compensation and Pay Statements, you can Start Using Compensation.
If you haven’t already set up the New Avanti Experience, you’ll need to set it up first. Go to How to Enable the New Avanti Experience for more information.
How to Confirm Your Pay Statement Version
You can easily confirm whether you’re using the latest version of Pay Statements by looking at Pay Statements on the Avanti Self-Service Portal.
Take a look at the icon on Pay Statements. You’ll know you’re using the latest version if you see the list icon.
You can find the icon here.
If you’re using the older version of Pay Statements, go to the Compensation Setup Guide for more information.
If you’re using the latest version, you’re in the right place! Below you’ll find what to expect when moving to Compensation and information on setting it up.
Differences Between Compensation and Pay Statements
Once you start using Compensation, you’ll notice some improvements from Pay Statements. Here you’ll find a description of all the differences you’ll see from your current experience.
Compensation has an interactive view, breaking down an employee’s take home pay and benefits. Your employees can also access their year-to-dates, all without having to open their PDF pay statements.
We’ve divided your employee’s pay into two categories, Take Home Pay and Benefits. Take Home Pay is split into two sections, Cash Compensation and Deducted from Pay. Benefits are split into taxable and non-taxable benefits.
Take Home Pay
Take home pay
All earnings with a year-to-date amount are included on the breakdown unless there aren’t earnings during the pay period and Suppress statement printing when earning amt = 0 is selected on the earning code.
Deducted from pay
All deductions with a year-to-date amount appear in Compensation.
All benefits creating additional taxes with a year-to-date and which don’t have Suppress printing benefit on statement selected on the Deduction/Benefit Code.
All remaining benefits with year-to-date that don’t have Suppress printing benefit on statement selected on the Deduction/Benefit Code.
Previously on Pay Statements, you could specify which pay information displayed before opening the pay statement. These settings aren’t used in Compensation.
Employee View Only
Only employees can access their pay information; Managers can’t view other employees’ information. Compensation doesn’t display if an employee isn’t attached to the user.
Managers who wish to view their employees’ pay information can continue to do so from Pay Statements on their current experience.
Which Pays Display
On Compensation, your employees’ pay information displays on payday. All past pays will display except cancelled pays.
Accessing the Pay Statement PDF
Employees still have access to a PDF pay statement so they can save or print a copy for their records by downloading the PDF.
Compensation’s PDF displays the same information you see when viewing the Pay Statements on ASSP. The PDF continues to use the password settings you previously set for Pay Statements.
If you need to make minor changes to the PDF display, we can help. Reach out to Client Care.
When PDF is selected, it displays on a new tab. Previously, you could choose whether the PDF would download, appear within the browser’s tab, or pop up on the current screen.
Email Pay Statements
The same setting determines whether employees can email themselves a copy of their pay statement PDF. If allowed, it is sent to their pay statements email; if they haven’t specified a pay statements email, it goes to their primary email.
The emailed PDF will always be password protected. The emailed PDF will use the employee’s statement password if they have created one. If an employee doesn’t have a password, it’s protected using the Default Email Statement Password Mask from the Basic tab on Payroll Parameters.
How to Start Using Compensation
To set up Compensation, you’ll need to be a Regular User with the Admin User Group.
You’ll need to set up the New Avanti Experience if you’re not already using it. Go to How to Enable the New Avanti Experience for more information.
Step 1: Select System Configuration in the New Avanti Experience.
Step 2: In System, select New Experience.
Step 3: Select Start Setup.
Step 4: Now, select Continue to bypass the security.
Step 5: Select Compensation in the New Avanti Experience Menu.
If you’re already using Pay Statements, the same access is used for Compensation. If you want to change access, select Edit. Otherwise, skip to Step 9.
If Pay Statements aren’t set up, access automatically opens when Compensation is selected.
Since employees can only view their own information, Role Type won’t change access.
Step 6: Select the User Groups. Anyone in one of the selected User Groups can access Compensation.
Only users in one of the selected User Groups can access Compensation.
Step 7: Select Save.
Step 8: Select Finish.
Step 9: Select Exit Configuration to return to the New Avanti Experience.
Great! Compensation is all set up, and Pay Statements won’t display in the New Avanti Experience. You can access Compensation on the New Avanti Experience under Personal.
Now that you’ve made the switch, you may want to communicate these changes to your employees. Here’s an email template to help!