Before creating tax slips, we recommend confirming employee addresses and social insurance numbers are accurate.
How to Confirm Employee Address
If you print and mail your employees’ tax slips, you’ll want to confirm their home address. We recommend emailing them before sending their tax slips to confirm the address of any employees who may have moved.
How to Confirm Your Employee’s SIN
To ensure your employee’s SIN is up-to-date and identify any temporary SINs that have expired, we recommend running the Employee/SIN Cross-Ref Report. This report identifies employees with duplicates and displays the expiry date of temporary SINs.
Employee/SIN Cross-Ref Report Overview
The Employee/SIN Cross-Ref Report is ordered by SIN, so any employees that don’t have a SIN in Avanti will display the beginning of the report, with a SIN of 000 000 000.
If an employee has the same SIN as another employee in Avanti, the report will display *SIN IS A DUPLICATE* beside the employee’s number.
Employees with temporary SINs will display at the end of the report, with their SIN Expiry. You can use this to confirm that all your employees’ SINs remain in effect.
How To Run the Employee/SIN Cross-Ref Report
Step 1: Open Employee/SIN Cross-Ref Report in the Avanti Desktop Application.
By default, this can be found in Canadian Payroll >> Employee Profile.
Step 2: Ensure all Pay Groups are selected.
Step 3: Select Print Active Employees.
Step 4: You may select Print Inactive Employees to review the SINs of your inactive employees.
Step 5: On the Printer Setup tab, select Printer.
Step 6: Select Print Preview.
Once your report is created, review the information to confirm that:
There are no employees with SIN 000 000 000.
There are no duplicate SINs.
All temporary SINs have an expiry in the future.
Additional Information
If you’ve included inactive employees, you do not need to update expired SINs for terminated employees.
Nice job! You’re all done reviewing employee SINs. The next step in the tax slip process is to Review and Update Transmitter Data.