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Updating Pay Periods per Year for Weekly and Bi-weekly pays

If you run weekly or bi-weekly pay, you’ll periodically need to update your pay periods per year, as some years have more pay periods than others.

  • Weekly pay will have 53 pays per year every 7 years

  • Biweekly pay will have 27 pays per year every 11 years

Unsure whether you need to adjust the pay periods for the upcoming payroll year? Go to Add the Payroll Calendars for the New Yearwhich will guide you through creating the calendars and reviewing the final payment dates. 

If you realize partway through the year that you don’t have the correct number of pay periods, please contact Care@Avanti.ca, we’ll be happy to help you rectify this and make adjustments.

The correct number of pays per year is essential to ensure:

  • Employees' CPP exemptions are applied correctly

  • Salaried employees receive the correct rate of pay

Additional Information
If the pays per year are 27 or 53 for 2021, they will need to be adjusted back to 26 or 52 for 2022.

How to Change The Pay Periods

If you’re changing the pay periods per year for the new year, the following changes should be done AFTER you’ve processed and paid your final payment of 2021.

Step 1: Open Pay Groups in the Avanti Desktop Application.
By default, this can be found in Canadian Payroll >> Employer Payroll Tables.

Step 2: Select a pay group with the incorrect number of pay periods, then select Modify.

Step 3: On the Basic Setup tab, update the Weeks/Yr.

For biweekly pay:

  • Enter 54 if 2022 has 27 pay periods per year.

  • Enter 52 if 2022 has 26 pay periods per year

For weekly pay:

  • Enter 53 if 2022 has 53 pay periods per year.

  • Enter 52 if 2022 has 52 pay periods per year

Step 4: Update the Pay Periods/Yr to the correct number.

Step 5: Select OK to save your changes.

Step 6: Repeat Steps 2 - 5 for each Pay Group with the incorrect number of pay periods.

How to Insert a New Payroll Calendar

Step 1: In the Avanti Desktop Application, navigate to Payroll Calendar.
By default, this can be found in Canadian Payroll >> Employer Payroll Tables.

Step 2: Select 2022 for Calendar, if it’s not already selected.

Step 3: Select Insert.  

Step 4: Select the Pay Group. The number of periods is defined in the pay group and automatically populates when the pay group is selected.

Additional Information
Only the pay groups you have access to will be available for selection. If you don’t have access to all pay groups, please ensure someone with access to the pay group creates the payroll calendar. Go to Copy a Payroll Calendar for more information.

Step 5: Select the Pay Period End Date for the first pay period of the year. The remaining pay period end dates will populate based on the Number of Periods for the Pay Group.

The pay period ending date is the last day for hours worked/paid in the period – it’s not the payment cheque/deposit date.

Step 6:  Enter the number of days the Payment Date is after the Pay Period End date.

Step 7: Select OK to create the Payroll Calendar.

Step 8: Select OK to save your Payroll Calendar.